You can also choose how the text appears in Word: keep it exactly as the original, or have it re-formatted for a cleaner, standard layout.
Image to Word data entry: What do you get?
- Content retyped: text, figures, proper names and all information in the images.
- Clear structure: headings, paragraphs, lists and tables are organized.
- Suitable formatting: choose the layout that fits your purpose.
- Editable Word file: convenient for updating, adding content, printing and archiving.
From the images you provide, DataLiti retypes the content and delivers an editable Word file. Depending on your request, the document can follow the original layout or be rearranged for easier use. Our image to Word data entry service replaces retyping with a ready-to-edit file, so a photo to Word job takes minutes of your time, not hours.
Examples of document types we handle
Example 1: Notice with tables. You send a photo of a notice with a heading, introductory text, numbered items and a schedule table. If you ask to keep the original layout, the Word file will match it; the schedule is built as a Word table so you can edit each cell. If you choose plain text, the content is arranged more compactly for easier editing.
Example 2: Multi-page contract. You send five photos of a contract in the correct order. DataLiti retypes the content into one unified Word file, preserving the order of clauses, numbering and details such as names, dates and figures from the original document. It is a typical scanned document to Word request.
Example 3: Poetry and song lyrics. For photos of poems or lyrics, line breaks and stanza divisions are kept as in the original, so lines are not merged into one long paragraph. Even a scanned document to Word job like lyrics keeps its line breaks.
Three text layout options in a Word file
- Plain text: Focuses on content, organized into headings, paragraphs, lists and basic tables. Suitable when you want to edit or reformat it yourself.
- Keep original layout: Reproduces the layout and main formatting in the image, such as bold, italic, underline, alignment, first-line indent and line breaks.
- Standardized: Rearranges content into a clear, consistent text layout. Lines broken by page width limits are joined into appropriate paragraphs.
You can choose the option that suits your purpose: Pick the option that fits your scan to Word project.
Convert photos into Word files with content handled by document type
- Contracts, legal documents: Pay attention to clauses, figures, dates, names and numbering.
- Study materials: Maintain the order of questions, sections, formulas and notes, and clearly note the location of drawings or content that cannot be converted to text.
- Poetry, song lyrics: Preserve line breaks, stanza breaks and line order.
- Forms, personal papers: Pay attention to names, document numbers, addresses and fields that need to be filled in.
- Books, newspapers, old documents: Respect the original content, spelling and proper names; handle repeated elements such as page numbers as requested.
Each document type has its own content and formatting requirements. DataLiti adjusts the data entry approach to suit the document's characteristics: When you convert images to Word, each document type gets its own handling.
Convert text from images to Word, with every uncertain spot flagged
During data entry, if text is blurry, faded, obscured or there is not enough basis to determine it, DataLiti will mark the corresponding position for you to check. We do not guess content when the image does not provide enough information. That honesty is what separates careful scan to Word work from a rushed one.
For drawings, formulas, signatures or components that cannot be converted directly into text, their positions will be noted in the Word file so you can easily compare and add them.
Convert images to Word for multi-page documents
You can send multiple images from the same document in page order. DataLiti will enter the content and compile it into one unified Word file, maintaining the sequence of parts, sections and pages. Multi-page jobs are no different: you convert images to Word in page order and receive one continuous file.
For tables, we can rebuild them as Word tables so you can edit content and add or remove rows and columns instead of only inserting table images into the document. A single image to Word job can include editable tables.
Extract data from images into Word for the right purpose
If you need to archive or compare with the original document, you should choose to keep the original layout. If you want to edit, update or reuse the content, plain text and standardized text will be more convenient. A photo to Word file kept close to the original is ideal for archives.
If you are not sure which option is suitable, you can send a few sample images for DataLiti to review and advise on formatting before processing the entire document. Not sure which image to Word option fits? Send a few pages and we will test it.
The process takes only 4 steps
- Send images and processing requestsSend photos of the document, state the number of pages and the desired layout.
- View a sampleDataLiti processes part of the document as a trial so you can check the content and choose the layout.
- Confirm and send all photosOnce the approach is agreed, you send all photos in order. DataLiti confirms the scope of work and provides a quote.
- Receive the finished Word fileYou receive the Word file to your requirements, ready to edit, update, print or archive.
FAQ
Can phone photos be converted to Word?
Yes. Just make sure the photo is well lit and shows the whole page. Slightly tilted or slightly blurry photos can still be processed; if a photo is too blurry, we'll let you know so you can retake it.
Will the text in Word match the original page exactly?
The content matches word for word. Formatting is up to you: in original-layout mode, line breaks, bold, italics and alignment are kept as in the image.
Can handwriting be converted?
Clear handwriting is fine. Text that is too hard to read will be flagged so you know to review it, so please send a few sample pages first so we can advise.
Can I have data from photos converted into Word for hundreds of pages?
Yes. We handle large volumes and can deliver in batches so you can receive and use them gradually.
Are my contract documents kept confidential?
Documents are used only for the job you assign and are not shared with third parties. For contracts and sensitive documents, you can request a confidentiality agreement before sending.