Data entry services and document digitization
DataLiti provides data entry and document digitization services for archived documents. You send images, PDFs, or Excel files, and receive Excel, Word, or Google Sheets files matching the requested template, accurate and ready to use.
data entry and document digitization
Choose the document type you have and the format you want to receive. Haohin will help you with data entry or document digitization from images, PDFs, and Excel.
Data entry services for businesses and individuals
- Input: images, PDF, Excel files
- Output: Excel, Google Sheets, Word
- Accurate results, ready to use
Every day, businesses must move a large amount of information from paper into computers: invoices, warehouse slips, customer lists, payrolls. This is where data entry services prove their value. Instead of having employees spend hours typing numbers, many organizations choose outsourced data entry to free up time for their core work. Many teams now outsource data entry for invoices, forms and lists, and choose data entry outsourcing so staff can focus on their real work.
Outsourcing data entry no longer means handing a stack of papers to strangers and waiting. With DataLiti, everything is clear: you send photos, PDFs or Excel files; we handle all the data entry; you receive results in the right template. If your main need is Excel data entry from paper documents, we deliver a file with the correct columns and order, ready to use. Whether you need image to Excel or PDF to Excel, the result is a file ready for accounting, inventory or reporting, and our Excel data entry follows your template, not ours.
And when you need text rather than tables, we switch to Word. Depending on the document type and where you want to store the results, you choose one of the six services above. Each document is processed according to the exact structure, format and output requirements you provide. Excel data entry is especially useful where every figure must be right, and image to Excel or PDF to Excel requests are our daily work.
Document digitization services
- Search by content, not just file name
- Text to Word, tables to Excel
- Bulk processing, delivered in batches
Every organization has a paper archive that builds up over years—from contracts and accounting documents to HR records and official letters. Paper takes up space, is easily damaged and hard to find when needed. DataLiti's archived document digitization service converts paper documents into digital files, making them easy to search, copy and back up. Our document digitization services cover document scanning and digitization for entire archives, from one folder to a whole room of files.
For text documents such as contracts and minutes, we convert them to Word. For tabular data such as invoices, warehouse slips and statements, we enter it into Excel or Google Sheets. It is the fastest way to convert paper documents to digital files that you can search and edit.
You just need to photograph or scan the documents and send them to us. We handle the entire workflow—processing, conversion and handover—according to the required structure. When you need to convert paper documents to digital files in large volumes, documents are processed in bulk and delivered in batches. Paper to digital conversion becomes a simple send-and-receive process, and records digitization for large archives is done in batches.
As a result, archived document digitization not only saves storage space but also supports search, reconciliation and reporting. Proper data digitization turns old paper into an asset that is easy to manage and use over the long term. Done properly, document digitization services and document scanning and digitization turn old paper into information you can search, cross-check and report on. It is how businesses digitize paper records without losing control of them.
Why choose DataLiti
What you need is a final file you can use immediately. That is our service.
High accuracy
Information is converted carefully, closely following the source document, minimizing errors and ensuring consistency.
Ready-to-use results
A complete, clear file that meets your requirements and can be used immediately for your work.
Exported to your template
We ensure content is placed correctly, clearly structured and consistently formatted according to your existing template or specific requirements.
Bulk work, consistent quality
We accept large volumes, process them through a unified workflow and ensure quality across all documents.
Simple workflow
Four clear steps, so you always know where your data is.
Send sample documents
You send a few photos, PDFs or sample Excel files, along with the output format you want.
Quote
We quote based on volume and agree on the output format and delivery time.
We do the work
We handle all data entry, so you don’t have to do anything else.
Deliver results
You receive Excel, Google Sheets or Word files that match your template, ready to use.
Who the service is for
Accountants and small businesses
Use our Excel data entry service to enter purchase invoices, receipts and payment vouchers, and bank statements.
Shops and online sellers
Turn orders and receipts from photos into spreadsheets.
Logistics and trade
Enter warehouse receipts, warehouse issues and supplier price lists.
Schools, admin and HR
Records digitization for files, official letters, contracts and lists, plus bulk creation of contracts and invitations from Excel.
Frequently asked questions
What customers often ask before getting started.
Send your question with a few sample documents, and we’ll give you a specific answer for your case.
ContactIs outsourced data entry safe and accurate?
We commit to the final result: figures match the original documents, and anything we cannot read with certainty is reported back instead of guessed. With our outsourced data entry service, you get a file ready to use for accounting, inventory or reporting, and your documents are used only for the work you assign. When you outsource data entry, ask how results are checked.
How is DataLiti's data entry service different from automated conversion tools?
Automated tools usually return only a raw table, and you have to check for errors yourself. With our data entry service, you receive a file with the correct columns and accurate figures, ready to use for accounting, inventory or reporting. Data entry outsourcing with DataLiti means you receive finished files, not raw tables.
Are your document digitization services suitable for large archives?
Yes. For records digitization of large archives, we process in batches and deliver results in stages so you can receive them gradually. You take photos or scan the records yourself, then send us the files. Many clients use us to digitize paper records in stages.
Does the document digitization service accept handwritten records?
The document digitization service accepts handwritten records: clear, legible handwriting can be processed; if the handwriting is too hard to read, we will report back instead of guessing. You should send a few sample pages in advance so we can assess them and advise you.
What do I need to prepare to convert paper documents into digital files?
To digitize data from paper, you just need to take clear photos or scan the documents as images or PDF files, with enough light and the whole page visible. If you want Excel or Word files in your own template, include the template file or a list of the columns you want. Paper to digital conversion and requests to convert paper documents to digital files need nothing more than clear scans.
How is the cost of Excel or Word data entry calculated?
For Excel or Word data entry, the cost depends on the number of documents, complexity and checking requirements. Send us a few sample documents; we will review them and provide a specific quote before starting. Excel data entry, image to Excel and PDF to Excel jobs are all quoted from a few sample documents.
Is my data kept confidential?
Your documents are used only for the work you assign and are not shared with third parties. If the documents are sensitive, please discuss this in advance so we can agree on appropriate confidentiality terms.
Start with a few sample documents
Send us a few images, PDFs or Excel files you need processed. We will recommend the right service and provide a specific quote.