Quick, slightly angled, or slightly blurry photos work fine. Just tell us what you need, and leave the rest to us.
Image to Excel data entry: what do you get?
- Data by requested fields: Information extracted from images, arranged into columns using the names and order you provide.
- Full tables: Preserves the content and structure of tables in the original document when you request a full table conversion.
- Accurate figures: Cross-checked against the original image to ensure complete data entry and minimize errors.
- Ready-to-use file: Data is clearly presented and can be edited, filtered, sorted, and summarized directly in Excel.
You receive a complete Excel file tailored to your request, including: With our image to Excel data entry service, photo to Excel conversion is no longer manual work: every field you choose lands in its own column.
Real-world examples
Example 1: Extracting information from a purchase invoice. You photograph the invoice and request the invoice number, issue date, supplier name, total amount, and item list including item name, quantity, unit price, and line total. The Excel file will be organized by item rows, with the invoice's general information included. Example: HD-0412 | 05/03 | An Phat Company | Fragrant rice | 20 | 18,000 | 360,000. It is a typical image to Excel task.
Example 2: Converting a payroll table to Excel. You send a photo of a printed payroll table and want the entire content converted to Excel without selecting individual data fields. We re-enter the table as in the original, keeping all rows, columns, headers, and corresponding information.
Example 3: Data entry from multiple warehouse receipts. You photograph 20 warehouse receipts of the same type and send them in one go. We consolidate the data into one Excel file with the same structure and cross-check it against previously processed data to avoid duplicate document entry.
What information do you want to extract from the image?
Option to extract by specified fields: You provide a list of data fields to capture, such as document number, issue date, partner name, and total amount. For invoices with item lists, you can request additional fields such as item name, quantity, unit price, and line total. We organize the data into corresponding columns. Each document can appear on one or more rows depending on the data structure and your requirements. This is how you extract data from images to Excel without retyping a single number, or extract tables from images to Excel exactly as they appear.
Option to convert all tables from images to Excel: If you want to keep the tables in the original document, we re-enter all content without requiring you to declare each data field. Column and row headers and table information are transferred to Excel in the corresponding structure. You can also request additional data columns or necessary calculated information.
Convert images with multiple data tables to Excel
- One table per Sheet: Separate each table into its own worksheet, optionally named after the table content.
- Merge into one table: Consolidate data from multiple tables with similar structures into the same Sheet, adding a source data category column when needed.
- Keep sequential layout: Arrange tables one after another in a single Sheet, retaining distinct titles and content between tables.
- Automatically choose the appropriate option: Tables with the same structure are merged; tables with different structures are separated into separate Sheets.
For documents containing multiple tables or additional content outside the tables such as titles, creation dates, persons in charge and notes, we can organize the data in Excel in one of the following ways: When you convert images to Excel with several tables per photo, each table can sit on its own sheet.
How should you photograph documents for the best results?
- Clear image: Shoot with enough light, capture the entire document content, and avoid objects obscuring information.
- Suitable shooting angle: Prefer shooting straight on to reduce distortion. Slightly tilted photos can still be processed.
- Send multiple documents at once: For documents of the same type, you can photograph and send them in batches to consolidate into the same Excel file.
- Hard-to-read information: If any content is blurry, smudged, or cannot be accurately determined, we will notify you to provide it again instead of guessing.
Image quality directly affects the accuracy when converting photos to Excel files. You don't need specialized equipment; just keep the following points in mind: Good photos make every image to Excel job faster and more accurate, whether it is a single receipt or a stack of reports.
Extracting data from images into Excel at scale
For frequent needs to extract data from images into Excel, you only need to agree on the information categories, column names and Excel file structure from the first batch. In subsequent batches, we apply the same standards to process and consolidate data into a single unified file. For large volumes, you can convert images to Excel in batches and extract data from images to Excel into one consistent file.
You can also request cross-checking documents between batches based on identifying information such as document number, creation date or document code. This helps detect duplicate data and reduces repeated entry.
Data extracted from images into Excel can be used for calculations
Data fields are processed according to the correct content type, for example amounts as numbers, dates in date format, and item codes kept as in the original document. This makes it convenient for you to perform calculations, filtering, sorting and data consolidation. Numbers stay numbers and dates stay dates, so a photo to Excel job gives you data you can calculate with right away. When you extract tables from images to Excel, they keep their column structure.
In addition, you can specify column names, sort order and data format according to internal standards so the delivered file fits your existing management system.
Process in just 4 steps
- Receive documents and requirementsYou send some sample photos, along with a list of information to extract or a request to convert all tables to Excel.
- Agree on the data structureWe process a portion of the document as a trial and send the results for you to check and confirm the information fields, column names, and data arrangement.
- Start processingAfter the template is agreed, you send all the documents to be converted. We perform data entry, checking, and cross-checking according to the confirmed requirements.
- Deliver Excel fileYou receive a complete Excel file in the agreed structure, ready for management, lookup, calculation, and reporting.
FAQ
I take photos with my phone; the images are slightly tilted—are they acceptable?
Yes. Most images customers send are phone photos. Tilted, slightly blurry, or compressed images are still usable; if an image is so blurry that it's hard to read with the naked eye, we'll ask you to retake it.
What if I don't know which fields to choose?
Just send a few sample images; we'll suggest a list of suitable fields and columns for you to approve. Or you can choose to take the whole table—then you don't need to declare any fields.
What if one image has multiple pages or multiple tables?
Each table is kept intact, including text outside the table. You can choose one sheet per table, merge into a single table, or arrange them consecutively as in the original.
Can handwritten images be converted?
Clear handwriting can be processed. If the handwriting is too hard to read, we'll let you know instead of guessing, so please send a few sample pages first for us to assess.
Can I name the columns and set the column order as I want?
Yes. Provide a column list or a sample Excel file; all subsequent batches will follow exactly that name and order, whether you convert photos to Excel once or every week.